The office holiday party has 70 people on the invitation, an awards presentation, and guests arriving after work. Before choosing dinner, someone needs to decide when people will eat and how the meal fits around the rest of the evening.
Awesome Hibachi offers buffet-style catering for gatherings of 50 people or more. Pricing is discussed for your event; this service is not quoted by applying the standard $60 adult meal price. Start with hibachi buffet catering for groups of 50 or more.
For regional planning, you can also check our Dallas private hibachi catering or Orange County at-home hibachi catering. The buffet inquiry is the right place to discuss your large-event requirements.
Count The People Who Will Actually Eat
Separate employees, invited partners, children, and event staff who need meals. Give the team an expected headcount and a likely range if RSVPs are still open. A 50-person staff dinner and a celebration with 50 employees plus partners need different planning.
Choose one person to maintain the list. Ask Awesome Hibachi when the final count is needed, and set your internal RSVP deadline earlier so you have time to contact people who have not responded.
Include dietary requests in that process. Do not assume a buffet automatically accommodates every restriction; ask what menu and preparation arrangements are possible.
Ask For A Custom Quote With A Real Brief
The most useful inquiry includes the date, full address, expected attendance, venue type, preferred serving time, budget range, and menu preferences. Add an outline of the event: welcome drinks, dinner, speeches, awards, or a gift exchange.
For a 70-guest event with a 5:30 p.m. arrival, explain whether you hope to serve dinner around 6 p.m. and hold awards afterward. Send the available food budget so the team can discuss a suitable menu and serving plan. These times are planning examples, not guaranteed service slots.
Ask for the scope and charges in writing. Confirm food, staffing, equipment, serving arrangements, any travel or venue-related costs, applicable taxes, gratuity terms, and what the organizer provides. A quoted per-person amount applies to that proposal, not automatically to every future event.
Walk The Venue Before Finalizing Dinner
Send the team photos of the proposed cooking and serving areas. Explain where equipment can unload, whether there are steps or gates, and which contact can arrange entry. Have the venue approve outside catering and the proposed cooking equipment.
The chef handles the hibachi cooking-equipment setup. The organizer arranges guest tables, chairs, plates, and utensils. For buffet-specific serving equipment and responsibilities, confirm the details in the proposal instead of assuming that everything is included.
Keep the drinks, meal pickup area, and awards stage from competing for the same space. Leave a clear path for guests returning to their seats. Ask the team how they recommend calling tables or groups forward, if that approach suits the serving plan.
Put Speeches After People Have Food
Write the evening schedule before the event, then share it with the catering team. A practical planning sequence is arrival and drinks, a short welcome, the agreed dinner service, and awards after guests have had time to eat.
For a sample 5:30 p.m. arrival, the host might welcome everyone at 5:50 and aim for dinner around 6, subject to the team's confirmed plan. Treat the awards start time as something to coordinate, not a promise that every guest will be served in a fixed number of minutes.
Avoid calling employees to the stage while their table is being invited for food. Appoint one event contact who can coordinate small timing changes with the chef, venue, and person running the microphone.
Choose One Activity That Fits The Room
An employee photo slideshow can run during arrival. A short recognition segment can follow dinner. If there is a gift exchange, give each participant a number at check-in and explain the rules before starting.
Ask the team what interaction or entertainment fits your buffet booking. Do not assume that a large-event format duplicates every individual interaction in a smaller seated hibachi party.
For families and staff guests, provide seating that works for conversation and an accessible route to dinner. A standing reception may suit one company; another will need a chair for every attendee.
Send The Request Before The Calendar Fills With Other Plans
Request availability while the venue and RSVP process are being organized. Confirm the booking, payment and cancellation terms directly; a submitted inquiry is not a confirmed reservation.
If your group is under 50, contact us directly about the standard private hibachi experience. If it reaches 50 or more, request a custom Awesome Hibachi buffet-style quote with your date, address and event brief.
